Event Entertainment – When is best for what type?

Planning an event can be a daunting task, and one of the most critical decisions is deciding when to have entertainment. Whether you’re organizing a corporate event, wedding, or private party, the timing of your entertainment can impact your guests’ experience. In this blog post, we’ll explore the best time to have entertainment, specifically for different types of entertainment, such as roving magicians and mentalists, stage shows, band times, and acrobat times. So, to make your next event unforgettable, keep reading!
Sydney Roving Magician
Sydney Roving Magician


Roving Magicians and Mentalists –

Roving entertainment is perfect as guests arrive and is particularly useful at cocktail parties or networking events. Roving magicians and mentalists are great icebreakers, especially if your guests don’t know each other. They create a buzz around the room and can get the conversation flowing. Since they don’t require a stage, you can practically place them anywhere, and they can move from group to group to keep everyone entertained. So if you’re hosting a corporate event, wedding reception or social gathering, and want to create a relaxed atmosphere, consider having roving magicians and mentalists start your entertainment early.

For weddings, roving magicians or mentalists are also the perfect solution while bridal party photos are being taken.

Stage Shows –

If you’ve organized a sit-down dinner, it’s best to have your feature or stage shows after mains and before dessert. This gives the kitchen time to transition between courses and ensures that your guests are not interrupted in the middle of the meal. A good time to have your stage show is between 8-9 pm, after guests have had time to mix and mingle over the canapés. With a sit-down dinner, be mindful of any speeches or presentations and plan your entertainment accordingly. If you’re hosting a company awards ceremony, for example, you might want to have a stage show to round off the night after the awards have been presented.

You’ve paid good money for your event entertainment, why not maximise the impact on your guests and your value for money? Be sure to advise the venue or catering company not to serve or clear meals during the show.

Band Times –

The timing for bands is largely determined by the event’s program and other key events such as speeches, food service, and photo sessions. However, a good time to have a band play is after the formalities of the evening. You could also have a band play the after-party or the dance floor component of your event. You might want to consider a band that plays a wide variety of music that caters to different age groups. When choosing a band, be sure to consider the style of music you want, sound quality, and your budget.

If there is the opportunity to have the dancefloor on the side of the room while the stage is at the front, allowing entertainers and emcees/presenters close proximity to the audience, then take it. Avoiding a chasm between audience and the stage will increase the atmosphere and audience enjoyment levels.

Acrobat Times –

Acrobats can be a spectacular addition to any event. They can perform their routines as freestanding entertainment or, if you are having a stage show, as part of an ensemble performance. For the best effect, having them perform before or after mains is recommended when guests are more focused on the entertainment than the food. As with all entertainment, ensure you choose a performer that fits the theme and tone of the event.


The timing of entertainment is crucial to ensure your event runs smoothly and your guests have a memorable experience. Generally, roving magicians and mentalists are good to have when guests arrive, while stage shows are best placed after mains and before dessert. Band times are largely determined by the program of the event, and acrobats can be spectacular before or after dinner. Whatever entertainment you choose, keeping in mind the theme, time of day, guest demographics, and event schedule will ensure a successful event.


Take a look at “Influencer” – One of the most astounding corporate feature shows in Australia!

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